Privacy Policy

When you visit our website, contact us, apply for a role, or otherwise interact directly with Codos, we generally act as the controller of your personal information.

When Codos processes data provided by or connected by an enterprise customer, we generally act as a processor or service provider on behalf of that customer. The customer controls how that data is used, subject to its agreement with Codos.

We may collect:

• Name, work email address, job title, company, and other business contact information.
• Information submitted through forms, emails, meetings, applications, or support requests.
• Device, browser, IP address, referral source, usage, and diagnostic information.
• Cookie and similar technology data.
• Customer Data processed through the Codos services, including documents, messages, connected-system data, prompts, outputs, interview recordings, transcripts, organizational information, and usage logs.

Please do not submit sensitive personal information through our public website unless we have specifically requested it.

We may use personal information to:

• Respond to inquiries and schedule demonstrations.
• Provide, operate, support, and improve our services.
• Conduct diagnostics and build customer-specific company brains, analyses, recommendations, agents, and automations.
• Process job applications.
• Manage customer and partner relationships.
• Protect our services and prevent fraud, misuse, and security incidents.
• Comply with legal obligations.
• Send product or company communications where permitted by law.

Codos does not sell Customer Data.

Codos does not use Customer Data to train general-purpose or shared artificial intelligence models.

We may use artificial intelligence service providers, including OpenAI and Anthropic, to process Customer Data solely as necessary to provide the services. These providers act as service providers or subprocessors to Codos.

We may use aggregated or de-identified information to operate, secure, analyze, and improve our services, provided that the information does not reasonably identify a customer or individual.

We may disclose information to:

• Cloud hosting, infrastructure, security, and monitoring providers.
• Artificial intelligence providers, including OpenAI and Anthropic.
• Analytics, communications, scheduling, and business software providers.
• Professional advisers, including lawyers and accountants.
• Government authorities where required by law.
• A buyer, investor, successor, or other party involved in a financing, merger, acquisition, reorganization, or sale of assets.

We do not sell personal information or share it for cross-context behavioral advertising.

We may use cookies and similar technologies to operate the website, remember preferences, understand website usage, and improve performance.

Where required, we will request consent before using non-essential cookies. You may also control cookies through your browser or any cookie controls presented on the website.

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, to maintain business and legal records, resolve disputes, and enforce agreements.

Customer Data is retained and deleted in accordance with the applicable customer agreement and Codos’s backup and deletion procedures.

We use reasonable administrative, technical, and organizational measures designed to protect personal information.

No system is completely secure, and we cannot guarantee that unauthorized access, loss, or misuse will never occur.

Codos is based in the United States. Personal information may be processed in the United States and other countries whose data-protection laws may differ from those in your country.

Where required by applicable law, we use appropriate safeguards for international transfers.

Depending on where you live, you may have the right to:

• Access personal information we hold about you.
• Correct inaccurate information.
• Request deletion.
• Object to or restrict certain processing.
• Request a portable copy of your information.
• Withdraw consent where processing is based on consent.
• Opt out of marketing communications.

To exercise a privacy right, contact founders@codos.ai. We may need to verify your identity before completing a request.

When Codos processes personal information on behalf of a customer, you should generally submit your request directly to that customer. We will assist the customer as required by applicable law and our agreement.

Our website and services are intended for business use and are not directed to children under 18. We do not knowingly collect personal information from children through the public website.

Our website may contain links to third-party websites or services. Their privacy practices are governed by their own policies, not this Privacy Policy.

We may update this Privacy Policy periodically. We will post the updated version on this page and revise the effective date above.

Questions or requests relating to this Privacy Policy may be sent to: